The information posted here is intended to familiarize all residents of 200 East 16th Street with the policies and procedures established by the Board of Directors for the smooth and orderly operation of the building. The policies and procedures described here may be changed at any time without notice.
In addition to placing one of these calls, please advise the lobby attendant of the situation as soon as possible. He will notify the Superintendent, who will notify the Managing Agent.
Emergency Contact Form (PDF, 24KB)
In the same spirit as the National "Do Not Call" list, the board has agreed to compile a "Do Not Disturb" list for our building. If you would like to know that your privacy and quiet enjoyment of your home will not be disturbed by anything other than official building business, you can be placed on a list that will be kept at the front desk. We will then request that anyone in the building who is circulating flyers, petitions or other types of information campaigns consult this list and respect the wishes of those who choose not to be contacted. To be placed on the list, fill out the form, and leave it with the front desk or send an e-mail indicating your apartment number to: donotdisturb@200east.com.
The staff and management also do their best to prohibit the distribution of menus within the building but this can be difficult to control. If you receive unsolicited menus, give the menu to the lobby attendant and a letter will be sent informing the establishment that they must refrain from distributing menus or their personnel will not be allowed to enter the building for the purpose of making deliveries.
Do Not Disturb Form (PDF, 24KB)
We recommend that you leave a set of your apartment keys with the Superintendent for use in emergency situations only. All keys are kept in a locked cabinet, which the staff will access, in emergency situations. If your apartment is accessed in emergency situations, the Superintendent will inform you of the reason and the action taken.
If you opt not to leave your keys with the Superintendent, any expense or damages incurred in gaining access to your apartment in the event of an emergency will be your responsibility. This includes the cost of a locksmith or any other damage to your door. Please keep in mind that this request is in the interest for the safety, health and well being of all residents. Your cooperation is appreciated.
Bike storage is available on a first come, first served basis. The cost is $125 per year, payable in advance. Terms and conditions are detailed in the agreement form which is available here or from the managing agent.
Bike Room Application/Agreement (PDF, 40KB)
The cooperative corporation, with the assistance of the Managing Agent, is responsible for the maintenance and repair to all building systems. This includes the plumbing, heating and electrical sources within the walls of your apartments, the building's exterior walls, roof and parapet walls, all doors and walls of the public hallways, stairwells and basement.
All repairs must be requested via the Maintenance Request forms, which are available from the lobby attendant. These Maintenance Requests are to be completed and returned to the lobby attendants or directly to the Superintendent, who is responsible for responding to all requests.
Please report all complaints of building systems directly to the Managing Agent. The Managing Agent is responsible for making the necessary arrangements to have the repairs made and must report those repairs which require the assistance of outside contractors in excess of $1,500 to the Board of Directors.
Maintenance Request Form (PDF, 24KB)
To schedule an appointment with the building exterminator, please call Superintendent Ed Torralbes at (212) 254-1016 or by email: edsuper200east@yahoo.com.
You must clear all moves in and out of the building with the Managing Agent in advance and pay a security deposit of $500.00. If you are a current shareholder who intends to sell or sublet your apartment, both you and your purchaser or subtenant are responsible for this deposit. The Managing Agent will hold security deposits in escrow to cover damages to the building.
All moves must be scheduled with the Superintendent and can only take place between the hours of 8:00 am and 4:00 pm Monday through Friday. Any move that continues past the hours stated above will result in a charge equal to the hourly rate for the porter or Superintendent. However, no move may proceed after 5:00 pm under any circumstances.
The passenger elevator may not be used for the moving of any household goods at anytime. All moves must go through the service entrance.
A certificate of insurance must be provided by the moving company and must name The Lovett Company, LLC and 200 East 16th Street Housing Corp. as additionally insured.
The building staff only accepts UPS deliveries and other forms of overnight mail as a courtesy to residents. The staff accepts the packages and logs them into the package book. Residents must sign for all packages received. The Cooperative Corporation accepts no liability for damage to or the misplacement of these items and suggests that if residents do not want the building staff to accept any such packages, to notify the Managing Agent in writing.
You are requested to follow the following procedures:
New York City has enacted strict guidelines for the proper recycling of certain items. Presently these include glass, plastic, aluminum cans, magazines, corrugated boxes and newspapers. There are garbage and recycle receptacles on the West stairway landing on each floor. If you find that the receptacles are filled, please call the doorman at 212-254-7334 and request that the garbage be emptied. In addition, you can bring your garbage to the basement. If you have a large amount that will not fit in the receptacle, please bring it to the basement or call a staff member to remove it from your apartment.
All maintenance payments are technically due on the first of every month. However, the Board of Directors has instituted a grace period until the 10th, after which time a $50.00 late fine is imposed. The late fine is assessed for all payments received by the bank after the 10th and neither the Managing Agent nor the Board of Directors will be responsible for the US Postal Service.
All billing inquiries are to be directed to either the Managing Agent or the Collection Manager in the agent's office. The Managing Agent is required to bring to the Board of Directors attention to all Shareholders who are delinquent in their maintenance obligations. The Managing Agent is responsible for instituting legal action against all Shareholders who are two months behind in their financial obligations to the cooperative corporation. The Board of Directors will ultimately decide on disputes regarding payments.
The Purchase Application is available here or from the managing agent. The application requires personal and financial information needed by the Board to assess the prospective purchaser. Please return completed applications to the Managing Agent for review. After the Managing Agent reviews and verifies the information submitted, they will set up an interview with the Board of Directors. The Managing Agent will notify the purchaser's attorney of the Board's decision and, if approved, a closing date will be scheduled.
The Purchase Application package requires the completion of certain required documentation assembled into seven (7) copies with one original. See the Purchase Application for details.
The following fees are payable upon submission of the Purchase Application Package (see application package for details):
Please note that closing costs have not been included on this schedule. Upon sale approval, closing fees are provided to both parties.
Purchasing Form (PDF, 88KB)
Any Shareholder requesting to sublet their apartment must own shares in the Corporation for a period of at least one year. The Sublet Application is available here or from the managing agent. The application requires personal and financial information needed by the Board to assess the prospective subtenant. This package must be completed in its entirety and returned to the Managing agent for review before it is presented to the Board and an interview is scheduled.
The Sublease Application Package requires the completion of certain required documentation assembled into seven (7) copies with one original. See the Sublease Application for details.
The following fees are payable upon submission of the Sublet Application Package (see application for details):
A sublet fee in the sum equal to fifteen percent (15%) of the annualized maintenance must be paid together with the submission of the Sublease Application. If the Board of Directors denies the Application, the Sublet Fee will be returned. If the Sublet is approved, this Sublet Fee is then non-refundable and if for example, the Subtenant vacates the premises prior to the end of the Sublease term for any reason whatsoever, there will be no refund of any pro-rata portion of the Sublet Fee. The check for the fee will be returned in the event the sublet is not approved. As an example, if an apartment has an annual maintenance of $6000.00, a sublet fee sum of $900 is due. The Sublet Fee must be paid before the effective date of the Sublease. Current Sub-lessors must pay fifteen percent (15%) per month through the balance of their existing sublease. Check is to be made payable to: 200 East 16th Street Housing Corp.
The Managing Agent will notify the Shareholder of sublease expirations at least two (2) months in advance.
Please Note: All Sales and Subleases require Board approval. All Sale and Sublease packages and policies are subject to change.
Sublet Application (PDF, 64KB)
Applications for renovations can be found here.
Applications for refinancing your present loan amount at a lower interest rate as well as for refinancing any amount in excess of your current loan amount including a Line of Credit, Home Equity Loan or First Mortgage, can be found here.
The recognition agreement fee is a one time fee which covers the entire mortgage application. This fee is charged to new buyers who are obtaining a mortgage or shareholders who are refinancing. The refinance application is only charged to existing shareholders who are refinancing for an amount greater than their current mortgage and where the monthly payment is increasing.
There are some additional fees charged by the Lovett Company and the Co-op's attorney for special circumstances including but not limited to lost ownership documents and estate sales.
Proof of insurance must be provided to this office prior to closing evidencing Public Liability/Personal Injury in the amount of $200,000 per accident and $50,000 for Property Damage per accident; Water Damage Insurance in the amount of $5,000 if Casualty Insurance does not cover water damage; Casualty Insurance on the contents of the apartment of at least $25,000. All such insurance policies shall name the Cooperative Corporation (200 East 16th Street Housing Corp.) and the Managing Agent (The Lovett Company, LLC) as additional insured. Should your insurance carrier have a problem obtaining such coverage, please contact the Building’s carrier, Steven Principe of Nationwide Insurance at (516) 221-2599.
Through-the-wall air conditioner guidelines are available in the Document Library or from the managing agent. All air conditioners must be properly braced. Service for air conditioners must be performed by licensed repair companies who can provide adequate liability insurance to the Managing Agent.
Through-the-Wall Air Conditioner- Guidelines (PDF, 128KB)
The laundry room is located in the basement. The laundry room may be used 24 hours a day, seven days a week.
Pursuant to the New York City Fire Code, barbecuing is strictly prohibited. Any violation of the fire code could result in a penalty or fine by the Board of Directors. Nothing may be placed, embedded, nailed, screwed, or attached to the parapet walls. This includes, but is not limited to, all planters, trees and flower boxes, which are prohibited according to New York City local laws. We request that you exercise care when using your terrace to ensure the safety of all residents, guests, building staff, vendors and pedestrians. Please remove all debris that may get clogged in the terrace drains and remember to keep your terrace in a good clean and safe condition.
Any Shareholder may have dogs, cats or birds as pets provided such pet does not create a nuisance. In no event shall dogs be permitted on elevators or on the public portions of the building without a leash or carried. No pigeons, bird or animals shall be fed from the windowsills, terraces, balconies or other public portions or on the sidewalks or street adjacent to the building.
A complete list of house rules is available here.
House Rules (PDF, 32KB)